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eTatua

The product

Connect purchasing needs to informed decisions.

Review what is needed, organise supplier enquiries, and follow orders through approval. Use AI-assisted record lookups to find context along the way.

The tools behind the outcomes

Make the next purchasing step easier to follow.

A request gives your team a place to review needs. Quotation enquiries support sourcing. Purchase-order approvals provide a review point before sending the order. Your team takes action at each stage.

Requisitions

Make resource needs easier to review and follow up

Give requests for tools, supplies, and services a shared starting point.

Capture what is needed, with item details and quantities, then submit requisitions for review. Keep the request and its current status in the system.

  • Create requests with item details and quantities
  • Submit requisitions for approval
  • Review request status
Requisition managementActual product interface
Requisition screen with view and status filters, item details, approval statuses, and row actions.View full-size requisition management screenshot
Review requests and their status. Record values are anonymised samples. Cropped demo capture; identifying details excluded.

Quotations

Give purchasing decisions a clearer sourcing process

Organise supplier enquiries before your team evaluates the offers.

Prepare quotation requests, add the relevant items and suppliers, and send requests by email. Give your team a shared place to manage the enquiry.

  • Build quotations with selected items
  • Add suppliers to each quotation
  • Email quotation requests from the system
Quotation managementActual product interface
Quotation list showing a sample reference, item and supplier counts, and a View action.View full-size quotation management screenshot
See quotation records and their item and supplier counts. Record values are anonymised samples. Cropped demo capture; identifying details excluded.

Purchase orders

Review purchasing commitments before sending orders

See where a purchase order stands before the next step.

Create purchase orders, approve them, send them to suppliers, and review their status. Cancel an order when it is no longer needed.

  • Create and review purchase orders
  • Approve and send orders to suppliers
  • Track order status and cancel orders
Purchase-order managementActual product interface
Purchase-order screen with status and date filters and a message that no orders match the filters.View full-size purchase-order management screenshot
Filter purchase orders by status and date. This demo view has no matching orders. Cropped demo capture; identifying details excluded.

Suppliers

Bring supplier context into the buying conversation

Keep the contacts and categories your purchasing team needs.

Maintain supplier profiles and category information, and use these records when preparing quotations and purchase orders.

  • Maintain supplier contact profiles
  • Find supplier records by category
  • Use supplier records in purchasing work
Supplier recordsActual product interface
Supplier list with search, status and category filters, sample contacts, and record actions.View full-size supplier records screenshot
Find supplier profiles and category information. Record values are anonymised samples; displayed ratings are not automated recommendations. Cropped demo capture; identifying details excluded.

AI assistance + RAG

Find purchasing context without starting with a menu search

Use everyday questions to retrieve purchasing records.

eTatua uses AI to interpret supported questions and retrieve records through application services. Get chat summaries of your requisitions, purchase orders, and quotations. This tool-based RAG approach connects the assistant to purchasing data; it is not a promise of document search, autonomous buying, or error-free answers.

  • Ask "Show my requisitions" to review returned items and statuses
  • Look up your purchase orders with references, suppliers, and statuses
  • Retrieve your quotations with item and supplier counts

AI + RAG: a way to find purchasing context

Spend less effort looking for the purchasing picture.

When a colleague asks about a request or order, start with an everyday question. Supported AI lookups bring purchasing records into chat so your team can review the details and decide what needs attention.

RAG stands for retrieval-augmented generation. eTatua's tool-based approach uses AI to interpret supported questions, calls application services to retrieve records, and returns a structured summary in chat. It is an information lookup, not an autonomous purchasing decision.

  • Ask about your purchasing work

    Look up your requisitions, purchase orders, and quotations using everyday language.

  • Bring records into the conversation

    Supported lookups use application data rather than relying on the model's general knowledge.

  • Keep decisions with your team

    Review the returned details. AI assistance does not replace your purchasing approvals or guarantee correctness.

Understand eTatua's RAG approach
AI assistant chatboxActual product interface
Actual AI Assistant chatbox with an anonymised welcome greeting, message field, and send control.View full-size ai assistant chatbox screenshot
Chat welcome screen with an anonymised account greeting. Procurement lookup scope is described alongside; no retrieved result is shown. Cropped demo capture; identifying details excluded.

Evaluate the scope, not just the feature list.

This website describes the procurement workflows above. If you need budget enforcement, invoice matching, payments, or accounting integrations, raise those requirements in the conversation rather than assuming they are included.

A conversation, not a commitment

See what clearer purchasing could mean for your business.

Discuss the purchasing decisions, resource requests, and supplier follow-ups you want to improve. Explore the workflows and AI-assisted lookups that could support your team.

Request a demo